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Welcome to Before Breakfast, a production of iHeart Radio.
Good morning. This is Laura.
Welcome to the Before Breakfast podcast. podcast. Today's tip is that at the end of any meeting, you should go through the action steps everyone needs to take before you meet again.
This quick and simple step will increase the likelihood that you make the progress you plan to make between meetings.
So for better or for worse, many professional and volunteer teams rely on meetings to create accountability.
Nobody wants to be sitting across the table from co -workers and acknowledge that they haven't completed the tasks that were assigned to them.
So they generally do the tasks they are supposed to do before the next meeting.
Now, you might argue that colleagues should be accountable to each other even when they are not meeting face to face, and that you shouldn't have to waste time sitting in meetings when there's nothing to actually discuss.
And I would totally agree with you.
I truly dislike the inefficiency of having people sit in meetings just to see that, yep, everyone is still doing their jobs.
But we live in the real world, and I know that many Many workplaces have a meeting -heavy culture, where scheduling a meeting is the way you get your tasks to rise to the top of people's priority lists.
So if you do work in such a place, you may as well make the most of this accountability to keep things on track.
One way to do that is to make absolutely sure that at the end of each meeting, everybody understands exactly what needs to happen before the next meeting.
You will probably have decided on action steps through the meeting, but at the end of the meeting, it is still incredibly helpful to review them again.
Again, as in, Caroline, you'll draft the Ford proposal and circulate it to the team by next Tuesday.
And Blake, you will find out from accounting how much is left in the reserve account and email the team an update.
You get the idea. Make sure everybody is clear on what work they are going to get done before the next meeting.
meeting. Then, when you send out the meeting follow -up notes, it is wise to remind people of the action steps you agreed on yet again.
And when you circulate the agenda for the next meeting, it is also not a bad idea to review the action steps once more.
This creates one last chance for people to fulfill their responsibilities before the meeting.
If you are the one chairing the meeting, you are well positioned to set the norm of doing all this.
If you are the one taking notes or providing support to the meeting, you may also be able to build in ways to remind people of their action items. But even if you are not the meeting chair or assistant, you may still be able to make sure that everyone understands what they are supposed to do.
One option is that if there is any sort of any questions moment or anything else moment toward the end of the meeting, you can pipe up to reflect back what you think the action steps are, or at least those that you are responsible for.
So to confirm, I am responsible for finding co -chairs for the winter gala and connecting them with last year's co -chairs and Jack, right?
right? That way, you'll at least know that everyone is aligned about what you are doing.
Your question may prompt others to reflect back what they see themselves as responsible for, or the meeting chair may get the hint and take the opportunity to recap everyone's action steps.
Whether we like it or not that meetings are used for accountability, ability, it is wise to make the most of the fact that they are.
Confirm exactly what everyone should be doing at the end of the meeting, and perhaps in the follow -up notes, and subsequent meeting agendas too.
That way, when you meet again, at least you won't waste time rehashing what was supposed to be done.
You can keep moving forward. Or at least, we hope you can.
In the meantime, this is Laura.
Thanks for listening.
And here's to making the most of our time.
Hey everybody, I'd love to hear from you.
You can send me your tips, your questions, or anything else.
Just connect with me on Twitter, Facebook, and Instagram at BeforeBreakfastPod.
That's B -E, the number four, then breakfast, P -O -D.
You can also shoot me an email at BeforeBreakfastPodcast at iHeartMedia .com.
That before breakfast is spelled out with all the letters.
Thanks so much. I look forward to staying in touch. Before Breakfast is a production of iHeartRadio.
For more podcasts from iHeartRadio, visit the iHeartRadio app, Apple Podcasts, or wherever you listen to your favorite shows.
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Hey, listeners. We know you're all about making the most of your time.
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Questions like, what are the 10 best foods for your memory?
Or how can you ask for the raise you want and actually get it?
If you love thoughtful advice and smart strategies, check out Front Row Seat with Ken Coleman wherever you get your podcasts.
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