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Welcome to Before Breakfast, a production of iHeartRadio.
Good morning. This is Laura.
Welcome to the Before Breakfast podcast.
Today's tip is that if you are scheduling an event, think about what is happening in the broader world at the time you are scheduling it for.
We never schedule in a vacuum.
So even if the time seems fine to you, make sure that there isn't something else going on that you should know about.
So I am guessing we have all had meetings scheduled for shockingly bad times.
Think early morning after the Super Bowl, or a close presidential election, or some other night when people were likely to have been up too late.
or maybe it is 4 30 p .m.
on Halloween or New Year's Eve or frankly any Friday.
Then there are the awkwardly scheduled social events like a book club brunch on Mother's Day or a wedding the day after Thanksgiving.
When you are scheduling for a group it is always possible that a given time won't work for everyone.
But if you think about the broader context when you are scheduling and put yourself in your attendees' shoes, you will be more likely to find a time that will be workable and not irritating for more people.
So how exactly do you know if something will be a bad time?
For starters, even if you don't watch TV or participate in major cultural events, if something is big enough that you have heard of it, then maybe just be wary of the morning after.
I agree that maybe people shouldn't be up until midnight watching the Super Bowl.
But if they are going to be unproductive at your 7 .30 a .m.
meeting that Monday, you still need to deal with that reality.
You also don't want to schedule much for the day after a big holiday, like Thanksgiving or Christmas, since a lot of people will be hoping to take those days off even if your office is open, or the day after extended school vacations if you work with a lot of parents.
Some people may end up being unexpectedly absent because of flight delays.
Other people may have been up late traveling home and getting unpacked.
And no one is likely to have done much prep for the meeting.
Much better to let people have a day in the office before you schedule something that truly matters.
You don't want to schedule for the day before big holidays either.
Some people may be out of the office already, and other people may be on vacation mentally, even if they are there physically.
What's more, a meeting the last day in the office will probably mean that people don't do any needed follow -up immediately after the meeting.
You may also want to be aware of dates that are weighty for some people, even if they are not particularly important for you.
So, don't schedule a work dinner on Valentine's Day.
Even if you don't care about it, your colleagues and their partners may care about the day.
Now, I totally understand that the day can creep up on you if you happen to be single or if you and your partner have a compact to avoid manufactured and overly commercial holidays.
But it's just highly likely to be a problem for someone else.
We probably don't love our colleagues that much, so be aware.
Make sure your calendar has major holidays on it, and if you don't have kids, ask about the local school schedules so you have some idea of when every parent in your office is going to want to take off.
Basically, when you are scheduling a gathering, whether professional or social, you want to think through whether people are likely to be available both physically and mentally.
Put yourself in other people's future shoes and in your own future self's shoes and imagine what it would be like to attend the gathering at a given date and time.
That way, you can schedule for a time when people will be able to do the gathering justice.
In the meantime, this is Laura.
Thanks for listening.
And here's to making the most of our time.
From iHeart Media, please visit the iHeartRadio app, Apple Podcasts, or wherever you listen to your favorite shows.
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