BE 372: Computer Vocabulary You Should Know in Your Sleep｜Business English from All Ears English

This is the Business English Podcast, Episode 372, Computer Vocabulary You Should Know in Your Sleep.

Welcome to the Business English Podcast from All Ears English.

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For a presentation, a meeting, or your office party, this is Real Business English with your favorite American hosts, Lindsay and Michelle, coming to you from New York City and Colorado, USA.

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Hello Michelle. How are you?

I'm good Lindsay. How are you?

I'm fantastic. What are we talking about today?

Are we getting into computers?

Oh yes. Lindsay, do you find working with computers to be complicated?

I sometimes do. Like for example, syncing my keyboard by Bluetooth tooth with my laptop.

Oh my gosh. I find that challenging or syncing a second screen.

So these higher level tasks, sometimes I find them challenging, complicated.

What about you? Yeah.

There are definitely things that I think I try, I avoid, do you ever avoid doing something because you don't know how to do it?

Yes. So you're just like, oh, okay, well, I'm not going to do that.

Yes. I'm still using my old laptop because there are certain programs I don't know how to find or how to download on the new computer.

So yeah, that happens.

Sure. Yeah, exactly.

Well, before we get into our topic today, which is going to be applicable to anyone, which is everyone who works in an office with a laptop.

I mean, I think many, many, many of our listeners, not everyone, but most of our listeners probably interact with a laptop on some level at some point in their careers.

Right? Right. So first hit follow guys, hit the follow button right now.

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All right. Definitely.

Good. All right, guys.

So today we are going to be talking about computers.

So we're going to go over some important vocabulary for basic computer skills that are used frequently at work or really anytime you use a computer.

So this is important.

Some of these words you may know, but I think that we're kind of going back to the basics here to make sure that we have this vocabulary for talking about computers at work and what we're actually doing.

Because this will help if somebody's giving you directions or if you need to get directions, I mean, or if you need to give directions, these are super important.

Yeah, for sure. So double -click, clicking twice quickly, double -click on that to get to the top, to get the pop -up to appear.

We also say right -click.

Right -click is really common, right?

Right -click on certain things.

Love that. Tab. So the tab is, I'm sure if you look down at your computer, if you're at your computer by any chance if this one gets you to jump to the next session without like without actually using your mouse so you could say hit tab and you'll automatically get to the next cell oh okay this isn't

a spreadsheet michelle or is this in like a internet the internet just browsing the net here i'm in the example i'm in a spreadsheet but you could use it you could use it in different ways.

Got it. Okay. So we're talking, so I thought you were actually talking about tabs, like the tabs open in your browser.

Oh no, I'm talking about the tab button.

Yeah. Got it. Button.

It could be used also on the internet.

Sometimes maybe I'll have to fill out some sort of form on the internet.

And instead of taking your mouse and clicking into every different box, you can sometimes just hit the tab button and it makes it go faster.

Okay. Yeah. Are you on a Mac or on a PC, by the way?

Let's make sure. Cause it's good.

This is going to be different.

sometimes depending on whether you're on a Mac or a PC.

Yeah. I'm on a PC, but I believe that there's a tab button on a Mac.

Yeah. Just extending the conversation about tabs, because we all spend so much time on the internet, right?

Browser tabs. I think a good way to start a conversation and to connect here would be how many tabs do you typically have open?

And this tells you how busy are you at work and how scattered is your thinking?

Michelle, how about you right yeah no i oh man um i don't want to say no i'm just joking but i am no i have a bunch of tabs open um because i have our episodes and then i have i'm i'm already you know for planning for the next week of episodes i just might have them up uh right right so yeah so what about you

oh on average when we're recording i try to minimize the tabs but when we're not I might have like 20 open at a time easily.

Yeah. It's, it's just, this is where we are right now as a humanity.

You know, we are so scattered working online and it's, I think it starts to change the way we think our brain, like the structure of our brain.

Don't you think? Yeah.

Yeah. That's just, we're always jumping around and going back to different tasks and it's hard to stay focused.

I think it's also, yeah, it's, that's another topic for another day, but this would be a way to start a conversation out of today's episode.

So how many tabs do you usually have open?

You look over at your colleague's screen.

Oh my gosh, you have 25 tabs open.

Are you okay? Okay.

Okay. Well, here's the question.

Are you one of the, there are two types of people in the world, you know, somebody who's inbox is totally cleaned out and their email, right.

And then people, and then there's people who they have thousands of emails.

Who are you? That's I'm the thousands for sure.

Thousands. And not even, not all of them are red for sure.

And I use my emails as like, um, even though we use monday .com to organize our tasks, I still, my email still ends up being kind of a task list to some extent.

Like the other part of the task list is in my email.

Unfortunately still, it's just, yeah, crazy.

I want to, I want to let you know that I am looking at a picture of an Apple keyboard just to make sure.

Okay. Okay. There is a tab button so guys got it okay all right all right cool well what uh what else michelle let's move on to the next one yeah next one is to scroll down or scroll up so that's with your mouse right when you're kind of directing someone so for example do you see it scroll up no scroll

down there it is yeah exactly very common if we are ever on a screen share on a zoom meeting i could imagine our listeners might be on a teams or a zoom meeting screen sharing someone tells you to scroll up, scroll down.

This could be collaboration meetings, things like that.

Screen grab would be the next one.

I like this one. Really useful.

Can you take a screen grab so I can help you identify the problem?

We also say screenshot.

Screenshot, right? So, yeah.

So, I mean, but what is a screen grab?

So, basically when you hit a button and then you go and take a picture of the screen.

So, a screenshot, a screen grab.

Sometimes you use a snipping tool, that word snipping tool.

more recently the versions of microsoft word allow you to kind of snip what you want to take as a photo not the whole screen right yeah yeah love that right exactly yes but screen grabs i i think that you will ask for a screen grab sometimes if in the past i know that you'll say oh can you send me a screen

grab of it so i can see you know if you're trying to it's really good if you're trying to troubleshoot something help somebody with something but you need to see what they see.

Oh, a hundred percent.

Super important. Yeah.

I can say to my new Samsung Galaxy S25 Ultra, hey, find a keto friendly restaurant nearby and text it to Beth and Steve.

And it does without me lifting a finger.

So I can get in more squats anywhere I can.

One, two, three. Will that be cash or credit?

Credit for Galaxy S25 Ultra, the AI companion that does the heavy lifting.

So you can do you get yours at samsung .com compatible select apps requires google gemini account results may vary based on input check responses for accuracy okay michelle we are back oh we talked about right click already we did right oops sorry about that that's okay i know but it's it's it shows

how natural it was too yeah that would have been um and then we have two more we have highlight so highlight is when you you know grab something on the screen and then you scroll over so that you can kind of make it highlight in a different color to be able to look at it, right?

So highlight that sentence and copy and paste it in.

Love it. Or hover. Put your mouse over something and usually some kind of a pop -up or some information will appear without needing to actually click it.

We might see this sometimes if there's a little circle with a question mark in it.

Maybe it's gray if we hover over that.

So the word is hover.

Hover over. Yeah, and a lot of times you hear it with hover over.

That's a good point.

Yeah. Let's go with hover over.

So, oh my gosh, let's just, I just want to shout them out one more time.

So we had double click tab, scroll down or up, screen grab, right click, highlight and hover over.

I mean, Lindsay, this is a vocabulary rich episode.

So why, why is this important?

I mean, we're kind of going back to basics here just making sure we have this vocabulary?

Yeah, I suspect that a lot of our listeners do already know this vocabulary and use it.

However, honing in on making sure we have the right prepositions, like hover over something, not hover on something.

Right? For example, it's hugely important when it comes to collaboration meetings.

A lot of meetings are working meetings.

Maybe you're working with someone in Japan or someone in South Africa, and you're in the US, for example, you're on a Zoom call, you're screen sharing someone's screen.

You're actually doing the work together.

You need this vocabulary.

You need to say it correctly quickly because there's no time to waste, right?

Right, exactly. Or just, you know, let's say you're leading a meeting, you might need to explain how somebody should get to a certain window or a certain document.

You need to give directions.

There's just so many different times that you might need to use this.

So I just wanted to do make sure make sure we have all of this.

And so you could hear the pronunciation and some different ways that they're used.

I mean, Lindsay, how important is it to be computer savvy?

Well, I feel like this is the baseline now.

I mean, this this stuff we could teach.

Probably they're teaching this to the third graders.

I think what's important now is probably being A .I.

savvy, honestly. Right.

So I feel like I need to catch up already.

um it's not even this is probably yeah again kindergarten work and what's really important now is how do we ask chat gpt or your chosen chat bot the right questions how do we work with AI how do we learn how to code AI to build things in the next 50 years that's oh man this guy like takes me back to the last

episode. This is very daunting to me to think about learning with AI.

So I know it's crazy, but you got to get into it, Michelle.

You got to get into it.

But we do have a role play here.

So let's do this. So here you came to help me with something at work on my computer.

So it sounds like we're in the same physical office.

Is that right? No, maybe I'm like kind of, if you're in the same physical office, somebody might kind of then look over your shoulder to help you out so that's what we're doing okay okay okay so how can i help well i can't get this to open hmm okay um hover your mouse over there okay that's odd it usually

comes up there okay scroll up no scroll down okay here maybe if i highlight it and right click no okay just uh double click in the box tab over okay oh i think we need it's help take a screen grab and i'll call them over okay oh it all right cool so we weren't able to solve the problem so we'll call

in extra help for sure but this was this did really get into the details the nuances of the prepositions that we're using to give instructions to guide our co -worker through the process.

Right. Yep. Lots, a lot going on.

Um, so yeah, guys, we want you to be able to use these like also quickly when you're explaining something or something to see this conversation was so fast.

So, you know, so we want to make sure that you are comfortable listening to these and understanding them quickly and to also be able to be the one to give directions on the other side.

Yeah. So point. Yeah.

So first, um, I said, okay, hover your mouse over there.

Now we talked about hover over, but we could also just say, hover your mouse over there.

Right. Hover your mouse over there.

Okay. Good. And then you said, that's odd.

It usually comes up there.

Okay. Scroll up. No, scroll down.

So there's, it's, it's fast.

There's a lot of back and forth going on here.

And I need to be able to respond quickly.

We don't have a lot of time.

We're busy. Right. For sure.

Right. So we need to be really confident with these, like in your sleep, you should know these to me sure um so then you said okay here maybe if i highlight it and right click right so highlight and right click and then i said no okay just double click in the in the box tab over yeah double click in the box

and tab over yes and then i said i think we need it's help take a screen grab and i'll call them over so trying to get some information so they can look at the look at the problem and um see it in one shot love it michelle what's another episode our listeners may want to check out to keep going with vocabulary

and business skills.

Yes, exactly. This is episode 361 was Are You Dead Set on Learning a Business English?

Oh, I love it. Go scroll back and check out that episode just 10 episodes ago.

Where should we leave our listeners?

I mean, I feel like, you know, words are the basis of connection, Michelle, because when you come together with people, you need vocabulary.

You need these words to make things go smoothly, whether you're screen sharing and collaborating or whether you're troubleshooting in the office like this.

Yeah. I mean, exactly.

And Lindsay, you mentioned that our listeners may know these words, maybe they've heard of them, but these are words that we want to know in our sleep.

Like I said, if I, I think a good way to practice would be to get a friend and practice explaining something to them.

How do you, how do you do this?

How do you get to this?

And have them practice explaining something to you and just see how fast are you with these?

Because these are the ones that are so basic.

It almost is like, okay, well, why are we going over this?

But they're so basic that we just got to get them super fast so that you can do it when you need to without thinking.

Yeah. So that it doesn't hinder connection because people, you know, people are already a little stressed out.

And if you're doing this through a remote meeting, if you're giving these instructions through a remote meeting, you're in four different corners of the world, which is very common now you don't have that kind of personal interaction to kind of mitigate any if someone loses their patience there's not really

a way to kind of bring the tone down right so we need it becomes even more important to know these words and be able to produce them quickly all right exactly exactly all right so have somebody wake you up in the middle of the night and start telling you if you can write to right click and that sounds

like quite a task Yeah.

No, no. Guys don't actually do that.

But it was fun, Lindsay.

Thanks for talking about this with me today.

And you guys, thank you for listening so much.

All right, Michelle, take care.

Bye. Great. Bye. Thank you for listening to Business English, a podcast just for you, the high achieving global professional.

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[직장인을 위한 필수 컴퓨터 용어: 업무 효율을 높이는 영어 표현]-[BE 372: Computer Vocabulary You Should Know in Your Sleep]

📋 Summary

업무의 기본, 컴퓨터 영어 능숙하게 구사하기

핵심 컴퓨터 용어 및 활용법

왜 이 용어들이 중요한가?

결론 및 제언

🎯Key Sentences

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